1. Introduction

The Social Media platform offers opportunities for the La Salle Green Hills community to connect and communicate, to use for teaching and learning, and to engage a wide range of audiences and stakeholders. It can provide professional and personal opportunities and benefits; but it also presents a number of risks associated with the use of social media which can have a negative impact on the holistic formation of students and School’s reputation. Thus, this Social Media Policy provides guidance to students on how to safely and productively use social media to maximize the range of benefits it offers but at same time lessen/mitigate the risks associated with it.

This policy also provides the following information:

• • on responsibilities of students when communicating via LSGH social media accounts;
  • and expectations from students in relation to the use of their social media accounts.

This policy respects the individual’s right to freedom of expression and is not a form of censorship.

2. Objectives

2.1 To inform the students on school requirements and expectations regarding use of social media platforms in both educational and personal purpose
2.2 To inform students about the risks and how to mitigate these risks associated with social media
2.3 To ensure that the privacy and safety of students are protected
2.4 To ensure that students do not compromise security of their own personal information or the School’s information assets;
2.5 To define the responsibilities of students as users of the School’s social media accounts; and
2.6 To outline channels for addressing issues or concerns

3. Definition of Terms

Social media are websites and applications that enable users to create and share content or to participate in social networking.

Examples of which include, but are not limited to:

• • Social Networking
    ∙ Twitter ∙ Facebook ∙ Instagram ∙ Pinterest ∙ Tiktok ∙ Thumblr ∙ Google +
  • Messaging
    ∙ Viber ∙ Hangout ∙ WhatsApp ∙ Messenger ∙ Snapchat ∙ Kik ∙ Telegram ∙ KakaoTalk ∙ Omegle
  • Streaming
    ∙ YouTube ∙ Vimeo ∙Periscope ∙ Twitch ∙Live.me ∙ Streamnow and all streaming sites
  • Others
    ∙ LinkedIn ∙ Flickr ∙ Quora∙ Reddit ∙ Discord ∙ CuriousCat

4. Scope

This policy applies to social media communications made both on public and private forums by LSGH students. Students should be aware and thus careful, that posts added to public forums can be viewed by the public from the date of publication; in the same manner, even posts added to private forums can also be shared publicly by others.

5. Guideline Statements

5.1 Use of Social Media Platforms

5.1.1 Students using social media should be mindful of the following legal risks and acts in particular:

5.1.1.1. Libel: Public and malicious imputation of a crime, vice or defect, real or imaginary, or any act, omission, condition, status or circumstance tending to cause dishonor, discredit or contempt of a natural or juridical person, or to malign the memory of one who is dead (Art. 353, Revised Penal Code and Cyber Crime Law)
Ex. Posting on social media stating/ associating an individual with crimes like stealing, cheating, taking drugs. Imputing or destroying the reputation of others.
5.1.1.2. Harassment: subjecting someone to a course of conduct that causes them distress or alarm.
Ex. Stalking, trolling, cyber-bullying (refer to Lasallian Students’ Formation Handbook)
5.1.1.3. Intellectual Property Infringement: posting content which copies a substantial part of a work protected by copyright (refer to Intellectual Property Law)
Ex. Claiming other people’s work as your own, not citing the sources, plagiarism
5.1.1.4. Data Privacy Infringement: posting personal information of others without their consent (refer to LSGH Data Privacy Policy/Manual)
Ex. Posting classmates’ personal information in the social media like name, images, mobile numbers and other sensitive information without permission
5.1.1.5. Breach of Confidence: unauthorized posting of confidential information
Ex. Posting on social media confidential information like violation report and other intervention report, sharing of online platform links and the like

5.1.2 Students and personnel must familiarize themselves with the confidentiality rules of the School and other laws but not limited to the following:

• • • • Cybercrime Law of 2012 (RA 10175)
      • Data Privacy Act of 2012 (RA 10173)
      • Intellectual Property Code (RA 8293)

5.1.3 Other relevant policies and guidelines of the School that are applicable to social media accounts are: Data Privacy Policy, Student Conduct and Discipline as found in the Lasallian Students’ Formation Handbook.
5.1.4 This policy forms part of the School’s contractual requirements with the students as part of the Lasallian Students’ Formation Handbook.

5.1.5 Appropriate use

5.1.5.1 Students should be mindful of how their statements, views or posts appear online. They are reminded that the public, school admissions officers, future employers, industry contacts and other school stakeholders may view their posts and these may have a negative impact on their reputation, reputation of others and reputation of the school. They must be aware of the permanence of anything posted on line, the implications of their post and the corresponding rule/policy that the post has violated.
5.1.5.2 There are proper venues for any complaints or disclosure malpractice, wrongdoing, impropriety involving the school and the members of the school community. These can be directed to the proper office as the case may be. For any concern, complain, instead of posting it in the social media, these can be discussed with the teachers, counselors or school administrators.
5.1.5.3 Posts must be in line with the values and ethics of the Lasallian Guiding Principles (LGP) and of the Lasallian Students’ Formation Handbook.

5.1.6 Individuals’ personal and professional accounts

5.1.6.1 It is recommended that official LSGH Social Media platforms can be a venue of school announcements, in addition to the Ranger360 and the La Salle Green Hills Website.
5.1.6.2 If students post on their personal social media accounts, it is understood that the views expressed are their own and do not necessarily reflect those of the School.
5.1.6.3 All students should consider what they are posting on their individual accounts. The School does not actively monitor individual personnel’ or students’ social media accounts. However, if a concern is raised regarding content posted on student’s social media account and the post is considered to be a violation as provided in Section 5.1.1 or primary affects the holistic formation of students and the good reputation of LSGH, the School has, through its representatives, the right to request or require, as the case may be, the removal of inappropriate content. In addition, the matter may be addressed through the School’s Disciplinary Procedure. Serious breaches may constitute serious misconduct and may be a ground for appropriate disciplinary action with corresponding intervention from the Lasallian Students’ Formation Handbook.

5.2 LSGH Social Media Accounts

5.2.1 On setting up a new official LSGH social media account:
Students are allowed to create a new LSGH social media account provided that it is only for official school use such as Student clubs or official school programs/projects.
5.2.2. Students may only create a new LSGH social media account upon the endorsement and supervision of an adult LSGH personnel, adviser/ moderator and application and approval of the Marketing and Communication Office (MCO).
5.2.3. Student created social media accounts such as the “Freedom Wall” and the like are not authorized by the school thus, is not an official LSGH social media account. The content, views, opinion, language used/ expressed therein do not necessarily reflect those of the School.

5.3 Social Media Account Management All LSGH registered social media account must adhere to the following:

5.3.1 School’s style guide (format, template, color, logo) should be observed for consistency. The account profile information should clearly state the purpose of the account and the hours during which it is monitored.
5.3.2 All social media accounts are kept up to date and regularly monitored. Questions raised in the social media platform should be responded to promptly within operating hours.
5.3.3 The point person of each registered social media account shall be the moderator and designated club representative. The moderator shall always have complete access to the account.
5.3.4 All registered social media accounts shall be evaluated by the MCO every 6 months for renewal. If the account is not renewed the moderator must deactivate the account.
5.3.5 As part of year-end clearance all moderators must surrender the access to the MCO.

5.4 Social Media Posts

All posts from LSGH social media accounts represent the School. It is vital that due diligence is observed at all times in posting messages. It must be ensured that messages be appropriate and that no damage to the holistic formation and reputation of the School is committed.

5.4.1 Safeguards should be put in place to minimize the risk of communication errors via social media, including checking veracity or due authenticity of content(s) before publishing.
5.4.2 Posts must be in line with the values and ethics of LSGH and all relevant school policies.

5.4.3 Students posting content on LSGH social media accounts must not post or promote content which:

5.4.3.1 harasses, bullies or otherwise intimidates;
5.4.3.2 instructs, causes or coerces others to harass, bully or otherwise intimidate;
5.4.3.3 intends to blackmail or extort money from anyone; incite violence or hatred;
5.4.3.4 is abusive in nature, relating to an individual’s age, disability, gender, civil or social status, race, religion or belief, sex or sexual orientation or political belief;
and
5.4.3.5 has inappropriate images, photos, videos, and audio recordings unbecoming of a Lasallian student

5.4.4 Content posted or promoted on the School’s social media accounts must at all times be respectful of others and courteous.
5.4.5 Social media accounts must not be used to criticize or argue with anyone; be it within the LSGH community as well as outside.
5.4.6 When posting on an account, it is vital to keep the legal ramifications in mind. This includes, but is not limited to, ensuring that posts do not breach confidentiality, make defamatory comments or breach copyright.

5.5 Social Media Parameters
Communications through social media must not:

5.5.1 Discuss how the school does its daily operation and processes;
5.5.2 Reveal unverified school incidents
5.5.3 Reveal future plans that have not been communicated to the public;
5.5.4 Infringe intellectual property;
5.5.5 Disclose others’ personal information without their permission;
5.5.6 Violate the Christian Lasallian values and spirituality and
5.5.7 Breach the professionalism and confidentiality rules of the school

5.6. Accessibility

5.6.1. All film content which are produced for use in a social media campaign, promotion or information is recommended to have subtitles for accessibility purposes.
5.6.2. It is accepted that some film content for social media is either live streamed or produced for immediate use (given the immediacy of the channel).

5.7. Account Security

5.7.1. Social media accounts are at risk of hacking and this can cause significant reputational damage, potentially serious misinformation and breach security for students and the school community in general. Where the LSGH Community require access to the Official LSGH and LSGH registered social media accounts, there must be an agreed overall person-in- charge.
5.7.1. It is recommended that the person-in-charge choose a strong and secure password which is different from personal passwords and in line with password guidance provided by Technology Management Center (TMC).
5.7.2. In cases of emergency, such as hacking of LSGH social media accounts, the TMC may need to urgently address this concern beyond office hours thus must have direct access to the person-in-charge of the social media account.

5.8. Addressing Concerns and Issues

5.8.1. If the LSGH social media account has been hacked, compromised or attracts a number of negative comments, person-in-charge/ offices concerned should address this with the (MCO) and TMC.
5.8.2. When the issue is considered serious that it presents physical threats and/ or damaging to LSGH’s reputation, a crisis management team (composed of the MCO, TMC and SSO) shall be convened and constituted in accordance with the School’s Crisis Management Plan.

5.9. Social Media in an Emergency

5.9.1. Social media provides important information channels for students and the Lasallian community during an emergency situation. Thus, it is vital that the information provided is timely, consistent and accurate. All communications on social media from the School in an emergency situation will be issued only through the School’s official social media account/s.
5.9.2. Suspension of classes due to Technical concerns, the Office of the Educational Technology will make the recommendation, but the official announcements will be done by the MCO; likewise, any other class suspensions will be announced by the MCO in coordination with the related offices with the approval of the President, through Ranger360 and social media via the official Facebook, Instagram and Twitter pages.
5.9.3. In order to minimize the risk of issuing conflicting and/or incorrect information, it is vital that all other social media accounts do not post information or updates during a live incident.
5.9.4. Misuse of Official Social Media Accounts by students may be subject to disciplinary sanctions in accordance with the School’s rules and regulations.

REFERENCES:

LAWS:
Republic Act No. 8293, Intellectual Property Code of the Philippines
Republic Act 10173, Data Privacy Act of 2012
Republic Act No. 10175, Cybercrime Prevention Act of 2012
Act No. 315, Revised Penal Code of the Philippines

(URL GENERAL WEBSITE ARTICLE WITHOUT AUTHOR)

The University of Liverpool. The University of Liverpool Social Media Compliance Policy. Retrieved from:
https://www.liverpool.ac.uk/media/livacuk/computingservices/regulations/social-media-policy.pdf

These policies provide guidance to students, personnel, and partners on how to safely and productively use social media to maximize the range of benefits it offers but at the same time lessen/mitigate the risks associated with it.

1. Introduction

Social media platforms offer opportunities for La Salle Green Hills (LSGH) and members of the community to connect and communicate, to use for teaching and learning, and to engage a wide range of audiences and stakeholders. It likewise provides professional and personal opportunities for LSGH Personnel and the different Lasallian partners, as a whole.

However, there are also a number of risks associated with the use of social media which can have a negative impact on the LSGH’s reputation. Thus, this policy provides guidance to the LSGH Personnel and Partners on how to safely and productively use social media to maximize the range of benefits it offers but at same time mitigate the risks associated with it.

This also provides the following information:

• • on responsibilities of LSGH Personnel and Partners when communicating via the school social media accounts;
  • expectations from LSGH Personnel and Partners on their individual, personal and professional accounts;

This policy respects the individual’s right to freedom of expression and is not a form of censorship.

2. Objectives

2.1. To provide LSGH Personnel and Partners with information on the school requirements and expectations regarding use of social media platforms in both professional and personal capacity;
2.2. To define the responsibilities of users of the school social media accounts;
2.3. To ensure a consistent approach to social media usage across the school;
2.4. To ensure that LSGH Personnel and Partners do not compromise their personal security or the security of the school information assets;
2.5. To be informed of and to mitigate the risks associated with social media in order to protect personnel, students, and the school; and
2.6. To outline channels for addressing issues or concerns

3. Definition of Terms

3.1. Personnel – Includes but not limited to the following: administrators, regular and part time faculty, non-teaching staff, personnel agency hired personnel, outsourced/ project/ contract based personnel
3.2. Partner – Includes but not limited to the following:

parents, guardians alumni, board of trustees, concessionaires, other school stakeholders

3.3. Social media – are websites and applications that enable users to create and
share content or to participate in social networking.

Examples of which include, but are not limited to:

• • • Social Networking
      ∙ Twitter ∙ Facebook ∙ Instagram ∙ Pinterest ∙ Tiktok ∙ Thumblr ∙
      Google +
    • Messaging
      ∙ Viber ∙ Hangout ∙ WhatsApp ∙ Messenger ∙ Snapchat ∙ Kik ∙ Telegram ∙ KakaoTalk ∙ Omegle
    • Streaming
      ∙ YouTube ∙ Vimeo ∙Periscope ∙ Twitch ∙Live.me ∙ Streamnow and all streaming sites
    • Others
      ∙ LinkedIn ∙ Flickr ∙ Quora∙ Reddit ∙ Discord ∙ CuriousCat

3.4. Social Media Assets – include the accounts, pages, followers, and content that make up LSGH social media presence. All of these assets have business

4. Scope

This policy applies to social media communications made both on public and private forums by LSGH Personnel and Partners. Everybody should be aware and thus careful and prudent, that posts added to public forums can be viewed by the public from the date of publication; in the same manner, even posts added to private forums can also be shared publicly by others.

5. Guideline Statements

5.1. Use of Social Media Platforms

5.1.1. LSGH Personnel and Partners using social media should be mindful of the
following legal risks and acts in particular:

5.1.1.1. Libel: Public and malicious imputation of a crime, vice or defect, real or imaginary, or any act, omission, condition, status or circumstance tending to cause dishonor, discredit or contempt of a natural or juridical person, or to blacken the memory of one who is dead (Art. 353, Revised Penal Code and Cyber Crime Law)
5.1.1.2. Harassment: subjecting someone to a course of conduct that causes them
distress or alarm, including stalking, trolling and cyberbullying (refer to LSGH Institutional Operations Manual and Student Handbook)
5.1.1.3. Intellectual property infringement: posting content which copies a substantial part of a work protected by copyright
5.1.1.4. Data Privacy infringement: posting personal information of others without their consent (refer to LSGH Data Privacy Policy/Manual)
5.1.1.5. Breach of confidence: unauthorized posting of confidential information Administrators, faculty, staff, students and LSGH partners must familiarize themselves with the confidentiality rules of the School and other laws but not limited to the following:

● Cybercrime Law of 2012 (RA 10175)
● Data Privacy Act of 2012 (RA 10173)
● Intellectual Property Code (RA 8293)

5.1.2. Other relevant policies and guidelines of the School that are applicable to social media accounts are: Data Privacy Policy, Institutional Operations Manual and the like.
5.1.3. This policy shall form part of the school’s contractual requirements with the LSGH Personnel and Partners as may be found in their respective manuals.
5.1.4. Appropriate use

5.1.4.1. LSGH Personnel and Partners may make reasonable and appropriate use of social media from LSGH and personal devices. Time spent on social media
during working hours should not interfere with their duties. The Head of the Departments or Units shall be responsible for monitoring their subordinates’ use of social media during work hours.
5.1.4.2. LSGH Personnel and Partners should be mindful of how their statements; views or posts appear on line. They are reminded that future employers, possible benefactors, industry contacts, other school stakeholders and the public in general may view their posts and these may have a negative impact on their reputation, reputation of others and reputation of the School. They must also be aware of the permanence of anything posted on line.
5.1.4.3. There are proper venues for any complaints or disclosure of malpractice,
wrongdoing, impropriety involving the school and the members of LSGH community. These can be directed to the proper office as the case may be. An LSGH Personnel or Partner should not release such complaints/information through social media.

5.1.5. Individuals’ personal and professional accounts

5.1.5.1. It is recommended that official LSGH Social media platforms shall be the venue of the school’s announcements.
5.1.5.2. If LSGH Personnel or Partner post on their personal social media accounts, it is understood that the views expressed are their own and do not necessarily reflect those of the school.
5.1.5.3. All LSGH Personnel or Partner should consider what they are posting on their individual accounts. The school does not actively monitor individual personnel’s or partners’ social media accounts. However, if a concern is raised regarding content posted on personnel’s or partner’s social media account and the post is considered to be a violation as provided in Section 5.1.1 or affecting the good reputation of the School, the School has, through its representatives, the right to request or require, as the case may be, the removal of inappropriate content. In addition, the matter may be addressed through the School’s Human Resource Disciplinary Procedure and Code of Ethics. Serious breaches may constitute serious misconduct and may be a ground for appropriate disciplinary action. If any member of the community notices, or is made aware of, social media activity of an associate or colleague or partner which raises concerns or constitutes a violation, they have an obligation to report to the Human Resource Services or to the concerned Department/Unit Head, as the case may be.

5.2. LSGH Social Media Accounts

5.2.1. Setting up a new official LSGH social media account

5.2.1.1. Before creating a new LSGH social media account:

5.2.1.1.1. Office/unit/department should consider whether there is a different audience or set of objectives which cannot be met through an existing LSGH social media account
5.2.1.1.2. A proposal for approval should be submitted to the Marketing and Communications Office (MCO). Proposal shall include the objectives for creating a new social media account, the target audience and their information needs; the content to be shared; how producing content and monitoring the account will be resourced; and how this account corresponds with those already established across the school.
5.2.1.1.3. If after approval, a new account is to be established, it should follow the LSGH style guide (format, template, color, logo) for consistency with other LSGH social media accounts.
5.2.1.1.4. The new account and person-in-charge must be registered centrally with MCO.

5.2.2. For offices, departments/units with existing social media accounts, they shall register with the MCO within the prescribed period. MCO shall call the attention of unofficial sites using the brand name, logos and copyrighted thematic lines of LSGH and prohibiting them from using such. Accounts which are not registered shall be reported as unofficial by MCO subject to the action of the social media platform.
5.2.3. MCO shall maintain a social media asset register of all LSGH social media accounts with a designated account owner. This is important for emergency situations and to keep personnel and partners across the institution up to date with policy changes and training opportunities.
5.2.4. Any LSGH social media account that violates this policy may be subject to cancellation of its registration in the MCO.

5.3. Social Media Account Management

5.3.1. All LSGH registered social media accounts must adhere to the following:

5.3.1.1. The school’s style guide and the account profile information should clearly state the purpose of the account and the hours during which it is monitored.
5.3.1.2. All social media accounts are kept up to date and regularly monitored. Questions raised in the social media platform should be responded to promptly within operating hours.
5.3.1.3. Where several persons have access to the same social media account, there must be an agreed point person.

5.4. Social media posts

5.4.1. All posts from LSGH social media accounts represent the school. It is vital that due diligence is observed at all times when posting messages. Ensure that messages must be appropriate and ensure that no damage to the reputation of the school is committed.
5.4.2. Safeguards should be put in place to minimize the risk of communication errors via social media, including checking veracity or due authenticity of content(s) before publishing.
5.4.3. Posts must be in line with the Christian Values, LSGH Core values and ethics and all relevant school policies, including Regulations for the Use of TMC Services.
5.4.4. Those posting content on LSGH social media accounts must not post or promote content which:

5.4.4.1. harasses, bullies or otherwise intimidates;
5.4.4.2. instructs, causes or coerces others to harass, bully or otherwise intimidate;
5.4.4.3. intends to blackmail or extort money from anyone; intended to incite violence or hatred;
5.4.4.4. has abusive content relating to an individual’s age, disability, gender, civil or social status, race, religion or belief, sex or sexual orientation or political belief; and
5.4.4.5. has inappropriate images, photos, videos, and audio recordings unbecoming of a Lasallian personnel or partner

5.4.5. Content posted or promoted on the school social media accounts must at all times be courteous and respectful of others.
5.4.6. Social media accounts must not be used to criticize or argue with superiors, colleagues, students, parents, clients, partners, stakeholder or competitors.
5.4.7. When posting on an account, it is vital to keep the legal ramifications in mind.
This includes, but is not limited to, ensuring that posts do not breach confidentiality, make defamatory comments or breach copyright.

5.5. Social Media Parameters

5.5.1. Communications through social media must not:

5.5.1.1. Discuss the how the school does its daily operation and its processes;
5.5.1.2. Reveal unverified school incidents
5.5.1.3. Reveal future plans that have not been communicated to the public;
5.5.1.4. Infringe intellectual property;
5.5.1.5. Disclose other’s personal information without their permission;
5.5.1.6. Violate the Christian Lasallian values and spirituality; and
5.5.1.7. Breach the professionalism and confidentiality rules of the school

5.5.2. It is also important that content is accurate and does not commit to something which the school does not intend to deliver. If a mistake is made, it is important to be transparent and update the page with a correction.
Person-in-charge shall be responsible that he/she exercised due diligence in double checking accuracy of information before posting. For posts with grave mistakes or erroneous statements, this may mean being subject to disciplinary action on the person responsible for such post/s.

5.6. Accessibility

5.6.1. All film content which is externally produced or produced in advance for use in a social media campaign is recommended to have subtitles for accessibility purposes.
5.6.2. It is accepted that some film content for social media is either live streamed or produced for immediate use given the immediacy of the channel.

5.7. Account Security

5.7.1. Social media accounts are at risk of hacking and this can cause significant reputational damage and potentially serious misinformation for stakeholders.
There are also considerable resource/ media asset implications resulting from any breach in security such as a compromised social media account.
5.7.2. It is recommended that the person-in-charge choose a strong and secure password which are different from personal passwords and in line with password guidance provided by the Technology Management Center (TMC)
5.7.3. The person-in charge is responsible for maintaining a full log of staff with access to the account’s password and the password must be changed whenever one of those staff members moves on to a different role or different institution.
5.7.4. In cases of emergency, such as hacking of a LSGH social media account, the MCO may need to urgently address this concern beyond office hours; thus must have direct access to the person-in-charge of the social media account.
5.7.5. Where persons-in-charge are accessing the LSGH social media accounts on mobile devices, if the device is lost or compromised it should be reported to the TMC.

5.8. Addressing Concerns and Issues

5.8.1. If the LSGH social media account has been hacked, compromised or attracts a number of negative comments, person-in-charge/ offices concerned should address together this with the Marketing Communication Office (MCO) and TMC.
5.8.2. When the issue is considered serious that it presents physical threats and/ or damaging to LSGH’s reputation, a crisis management team shall be convened and constituted in accordance with the School’s Crisis Management Plan.

5.8.2.1. So that all students and personnel conduct themselves properly, formative interventions and sanctions are provided under the Lasallian Students’ Formation Handbook Table of Offenses and the LSGH Manual – Code of Ethics and Offenses and Complaints, shall be given to those who will not follow the all set guidelines. (refer to LSFH pages 58-63 and LSGH Manual pages 16-30)
5.8.2.2. A written reminder and warning is given to a partner should concerns be raised based regarding his/her inappropriate post.

5.9. Social Media in an Emergency

5.9.1. Social media provides important information channels for the Lasallian Community during an emergency situation. Thus, it is vital that the information provided is timely, consistent and accurate. All communications on social media from the School in an emergency situation will be issued only through the School’s official social media account/s.
5.9.2. Suspension of classes due to Technical concerns, the office of the Educational Technology will make the recommendation, but the official announcements will be done by the MCO; likewise, any other class suspensions will be announced by the MCO in coordination with the related offices with the approval of the President, though Ranger360 and social media via the official
Facebook, Instagram and Twitter pages.
5.9.3. In order to minimize the risk of issuing conflicting and/or incorrect information, it is vital that all other social media accounts do not post information or updates during a live incident.
5.9.4. Misuse of Official Social Media Accounts by personnel and partners may be subject to disciplinary sanctions in accordance with the School’s rules and regulations and other Code of Ethics.

REFERENCES

LAWS:
Republic Act No. 8293, Intellectual Property Code of the Philippines
Republic Act 10173, Data Privacy Act of 2012
Republic Act No. 10175, Cybercrime Prevention Act of 2012
Act No. 315, Revised Penal Code of the Philippines

URL GENERAL WEBSITE ARTICLE WITHOUT AUTHOR)
The University of Liverpool. The University of Liverpool Social Media Compliance Policy.
Retrieved from:
https://www.liverpool.ac.uk/media/livacuk/computingservices/regulations/social-media-policy.pdf

La Salle Green Hills has updated its School Email Policy to maintain the highest level of compliance with privacy laws and regulations

SCHOOL EMAIL POLICY

Purpose:
This policy outlines the appropriate use of school-provided email accounts by students, faculty, and staff to enhance communication within the school community and prevent any misuse or abuse of email services.

Scope:
This policy applies to all students, faculty, and staff, including administrative staff, teachers, and support staff of the school.

Policy:
1. Access to school email accounts is a privilege and may only be used for school-related purposes. The school-provided email account must not be used for personal or commercial purposes.
2. School email must not be used for sending threatening, harassing, or offensive messages that may be perceived as discriminatory, hateful, or defamatory to any individual or group. This includes messages that may violate the school’s policies.
3. Emails sent from school email accounts must be professional, articulate and cordial to reflect positively on the sender and the school’s image.
4. Users must not share or publish any password or personal information of their email account, including passwords that could compromise the security of the account.
5. Users must strictly adhere to the school’s policies and acceptable use agreement when using school-provided email accounts.
6. Users must not use school-provided email accounts to conduct illegal or unauthorized activities such as hacking, spamming, or phishing.
7. The school reserves the right to monitor, access, retrieve, and disclose all email messages transmitted or stored on its network or servers.
8. The school holds the right to terminate or suspend any user’s email account at any time if they breach any of the terms of this policy.
9. Users must ensure that their email account stays within the allotted memory limit. The TMC will notify a user if they are getting close to their limit, and the user must clear emails from their account.
10. Deactivation and Deletion of Access

• Grade 12 Graduates: 12 months after graduation
• Non-continuing students: Beginning of the school year, upon the advice of RO after enrollment period
• Non-continuing personnel: 1 day after the identified day of separation, upon the advice of HRDO

11. Updated Disclaimer and Confidentiality Notice [revised and released October 23, 2023]

DISCLAIMER AND CONFIDENTIALITY NOTICE, RA 10173 COMPLIANT

La Salle Green Hills does not guarantee the accuracy of information transmitted in this email and is not liable for any resulting errors or omissions. The contents of this email are confidential and may be privileged to the addressee(s). Any views expressed in this message are those of the individual sender and may not necessarily reflect the views of La Salle Green Hills. The School’s email service likewise prohibits the creation or distribution of illegal, unlawful, offensive or disruptive messages. Any emails with such content should be reported to the TMC Office immediately. The school reserves the right to view, monitor and suspend user access without prior notice.

Consequences of Breach:
The consequences of breaching any of the above policies may vary and may include disciplinary action, revocation of email account access, financial liability, and removal from the school.

Revision History:
The policy will be periodically reviewed and updated as necessary, and the current version will be made available on the school’s website.