ONE LSGH NEXUS
(School Management System)
Terms and Conditions of Service
- GENERAL PURPOSE OF THIS DOCUMENT
This document outlines the acceptable use and terms and conditions for the use of the ONE LSGH NEXUS. The application and its associated Systems are intended for the use of Administrators, Personnel, Guardians and Students of La Salle Green Hills, Mandaluyong, Philippines.
- DESCRIPTION OF THE SYSTEM
ONE LSGH NEXUS is the official School Management System (SMS) of La Salle Green Hills. This is a platform for the School and parents to be able to communicate and get regularly updated with important information, notices and announcements.
This System also serves as the admissions portal for all students applying to La Salle Green Hills.
- DEFINITION OF TERMS
In this document, the following references will be made —
|LSGH / School||Refers to La Salle Green Hills (LSGH) as a learning institution|
|ONE LSGH NEXUS / SCHOOL MANAGEMENT SYSTEM / SMS||Refers to the official School Management System (SMS) of La Salle Green Hills|
|GUARDIANS||Refers to Parents and Legal Guardians of enrolled or applying students|
|STUDENTS||Refers to all enrolled students (Day School and Night School Students)|
|SCHOOL PERSONNEL||Collective name referring to Faculty, Administrators and Support Staff|
|PAYMENT CHANNEL||Refers to third party payment channels, aggregators and Financial Institutions
which LSGH has an agreement with for the purpose of accepting payment from its students/guardians.
|REGISTRAR / REGISTRAR’S OFFICE||Refers to the School’s Custodian of Records|
|ACCOUNT||Refers to the access provisioned to individuals|
|USERS||Collective term for all people granted access to the System|
- DATA PRIVACY
22.214.171.124. Retention of Application forms and documents (1 year)
126.96.36.199. Retention of School Records (perpetual)
4.2. Requests for changes shall be coursed through the School’s Registrar’s Office.
4.3. For Data Privacy concerns, please contact LSGH Data Privacy Office at email@example.com. By accepting and using this System, you allow the School to collect and send you relevant School information through your registered contact information.
- ACCESS CONTROL AND ACCESS PROVISIONING
5.1. Account Creation
188.8.131.52. All applicants are created an account only for application purposes.
184.108.40.206. Accounts created from unsuccessful applications are securely deleted after one year from application date.
220.127.116.11. LSGH Administrators/ Personnel – currently employed personnel of LSGH
18.104.22.168. Parents/Guardians – parents and guardians of students actively enrolled in the School Year
22.214.171.124. Student – a person who is studying and currently enrolled in LSGH
126.96.36.199. Applicants – parents/guardians/students who makes a formal application and intend to enroll in LSGH
188.8.131.52. Only authorized school personnel are provided access to the System endorsed by their respective Directors and approved by the Registrar.
184.108.40.206. Guardians are given access to the System once the student has been enrolled. Alternative Education students shall also be provided access similar to Guardian’s access.
220.127.116.11. Applicants (including returning students) shall register using the System as part of the admissions process. Guardians shall register for Applicants who are below
- Types and Levels of Access
The type and level of access shall be assigned by the Technology Management Center of LSGH based on the President’s Council approved master list. Access may be assigned to authorized personnel of any of the following personnel/offices/ stakeholders:
|School Administrators||Editing access||Grading System, Circulars|
|Admission’s Office||Editing access
|Finance Resource Department||Editing access||Online Payments|
|Technology Management Center Personnel||Editing access||Admissions, Grading
System, Online Payments,
|Academic Personnel||Editing access||Grading System,
|Educational Exchange Office||Editing access
|Marketing and Communications Office||Editing access||Circulars|
|Parents / Guardians||View access||Grades, Circulars, Online Payments|
|Students||View access||Grades, Circulars, Online Payments|
5.3. Revocation, Suspension or Deactivation of access
Access may be suspended or revoked due to but not limited to the following reasons:
|Revocation||Violation of this
Acceptable use policyResignation / Termination
|Violation of this
Acceptable use policyDropped / Withdrawal
|Violation of this
Acceptable use policyWith internal arrangement
due to legal caseChange in legal
|Suspension / Deactivation||Movement to another unit/
department excluded from
Graduation or Transfer of
Death of Student
Non-enrollment of ward
Death of parent/ guardian
5.3.1. The School reserves the right to suspend access temporarily if there is reason to believe that the System is not being used for its rightful purpose or if there is an evident security threat to the System or if their access creates a conflict of interest with the School.
5.4. Security and Access of the Account
5.4.1. The user is solely responsible for maintaining the confidentiality of their respective accounts, including keeping secure login details and passwords. The user is expected to comply with the Acceptable Use policies and guidelines. By using ONE LSGH NEXUS, the user agrees to immediately notify the School about allegedly unauthorized use of the Account or any other security breach related to the Account.
5.4.2. The user is also responsible for using secure internet connection and protected networks while using ONE LSGH NEXUS.
5.4.3. The School cannot and will not be liable for any loss or damage resulting from the user’s failure to comply with these security obligations.
5.4.4. The School may enforce password changes on a periodic basis. Compliance to this policy is required for continued use of the System
- ACCEPTABLE USE
All users are expected to comply with these acceptable use policies and guidelines
6.1.1. The following information are stored in the System:
18.104.22.168.1. personal information;
22.214.171.124.2. sensitive personal information; and
126.96.36.199.3. Information related to the School’s operations.
6.1.2. The School exercises due diligence to minimize risks of unauthorized access. Users are required to maintain the same level of vigilance in protecting their data and access.
6.1.3. Users should not post any information on public forums or social media that may lead to unauthorized access or disclosure.
6.1.4. Users should not share access or allow other individuals to use their accounts.
6.2. Users are responsible for the accuracy of the information that they provide into the System. 6.3. Users should exercise due diligence when creating, uploading, and managing the records; 6.4. Users should create, upload, and manage the records that comply with these policies and guidelines, Student Formation Handbook and other School policies.
6.5. The user is not permitted to use ONE LSGH NEXUS in any manner that leads to the commission of the following acts (the list is representative and not exhaustive.):
188.8.131.52. Commit fraud;
184.108.40.206. Collect and disclose any information about other users of ONE LSGH NEXUS; 220.127.116.11. Disclose of false, inaccurate, or misleading information;
18.104.22.168. Spread ethnically, racially, or otherwise objectionable information;
22.214.171.124. Spread religious or cultural intolerance;
126.96.36.199. Post sexually explicit, libelous, harassing, defamatory, abusive, profane, vulgar, threatening, hateful, obscene behavior and terrorism-related content;
188.8.131.52. Copy, distribute, rent, resell, modify, compromise, damage, disable, impair, and overburden ONE LSGH NEXUS;
184.108.40.206. Harass, abuse and interfere with the affairs of other users of ONE LSGH NEXUS; and
220.127.116.11. Commit any unlawful activity, including violation of any laws, statutes, ordinances, or regulations.
6.6. Users shall not use information in the System as official records for presentation to third parties. Official records may be requested from the Registrar’s Office or the Finance Resources Department.
6.7. Reporting inappropriate content
6.7.1. If the User has grounds to suspect that some of the content available on ONE LSGH NEXUS is inappropriate, infringes these policies and guidelines, applicable laws, or user’s or third party’s right to privacy, the user is requested to contact us immediately at firstname.lastname@example.org.
6.7.2. If any content is reported as inappropriate, we will immediately suspend the content from ONE LSGH NEXUS and investigate the conduct of the reported user.
- COMMUNICATIONS PORTAL TO GUARDIANS
7.1. ONE LSGH NEXUS shall be the official communication channels for circulars, advisories, and the like to all guardians and Alternative Education Students. Guardians are expected to read and respond as needed. Academic Material, Tests and Curriculum Materials shall be posted through RANGER360.
7.2. As part of the Student Formation Handbook, compliance to circulars is part of the student’s deportment grade.
- PAYMENTS MADE THROUGH ONE LSGH NEXUS
8.1. ONE LSGH NEXUS accepts payments for application fees, tuition and non-tuition related transactions. The System uses third party payment aggregators and gateways to facilitate online payments.
8.2. ONE LSGH NEXUS is Payment Card Industry Data Security Standard (PCI-DSS) compliant, following the minimum requirements to ensure safe financial transactions online. The System does not store any credit card / debit card payment details.
8.3. Inquiries and questions regarding payments shall be coursed through the Finance Resource Department.
- SYSTEM AVAILABILITY AND ACCESSIBILITY
9.1. The System will only be accessible using this URL[https://one.lsgh.edu.ph] and through the official App Store or Play Store portals. The School will not issue any shortcut or URL shortener. The School will not ask Users to install using APKs.
9.2. The System will not send unsolicited payment email/links., receiving any of these should be reported to the Finance Resource Department.
9.3. The School puts reasonable efforts to ensure that ONE LSGH NEXUS is always accessible. However, the availability of ONE LSGH NEXUS may be affected by factors, which the School cannot reasonably control, such as bandwidth problems, equipment failure, acts and omissions of third-party service providers, or force majeure events. The School takes no responsibility for the unavailability of ONE LSGH NEXUS caused by such factors.
9.4. The School is not responsible for the unavailability of ONE LSGH NEXUS due to the circumstances outside Organization’s reasonable control and force majeure events, including, but not limited to: acts of God; strikes; work stoppages; accidents; acts of war or terrorism; civil or military disturbances; nuclear or natural catastrophes and interruptions; and shortage of supply, breakdowns. The Terms does not apply to unavailability of ONE LSGH NEXUS or any services related thereto occurring in such circumstances.
- INTELLECTUAL PROPERTY
10.1. Most of the content made available on ONE LSGH NEXUS and the name ONE LSGH NEXUS excluding the records, is owned by the School. Content includes, but is not limited to, text, images, audio-visual content, source code, trademarks, service marks and trade names. The System’s Content is protected by the applicable intellectual property laws and international treaties. The user is not allowed, without obtaining prior written authorization from the School, to:
10.1.1.1. Copy, distribute, and make available the said Content to third parties;
10.1.1.2. Disassemble, make alterations, decompile, reverse engineer, translate, and adapt the said Content;
10.1.1.3. Distribute, rent, loan, use, lease or attempt to grant other rights to the Content to third parties; and
10.1.1.4. Use any manual or automated means to scrap any content available on ONE LSGH NEXUS.
10.2. Third-party intellectual property. Some of the intellectual property assets, such as the Records and trademarks, featured on ONE LSGH NEXUS may be owned by the users and other third parties. Such third-party intellectual property does not belong to us and it remains the sole property of the respective third-party proprietors.
10.3. Copyright infringement claims. We respect intellectual property rights. If a user has any grounds to believe that any content made available on ONE LSGH NEXUS violates user’s or third party’s intellectual property rights, the user is requested to contact us, express user’s concerns, and request to remove the allegedly infringing content (our contact details are available at the end of the Terms). In the copyright infringement claim, please provide
sufficient details allowing us to locate the allegedly infringing content on ONE LSGH NEXUS. We will reply to the copyright infringement claim as soon as possible but no later than 2 weeks.
- DISCLAIMER OF WARRANTIES
11.1. The School provides ONE LSGH NEXUS on “as available”, “as is”, and “with all faults” basis. To the extent permitted by the applicable law, The School does not make any representations or warranties about the reliability, suitability, and accuracy, for any purpose, of ONE LSGH NEXUS, any content featured on ONE LSGH NEXUS, whether provider by us or by third parties, and hereby disclaim all warranties regarding ONE LSGH NEXUS and its operation.
11.2. It is the User’s sole responsibility to verify and assess the fit for the purpose of ONE LSGH NEXUS prior to using it and to decide whether or not ONE LSGH NEXUS fits for the intended use.
11.3. By using ONE LSGH NEXUS, the user acknowledges that the School may use third-party suppliers to provide software, hardware, storage, networking, and other technological services. The acts and omissions of third-party suppliers may be outside of our reasonable control. To the maximum extent permitted by law, the School excludes any liability for any loss or damage resulting from the acts and omissions of such third-party suppliers.
11.4. Nothing in these Terms shall affect any statutory rights the User is entitled to as a consumer and that the User cannot contractually agree to alter or waive.
- LIMITATION OF LIABILITY
12.1. Unless otherwise excluded or limited by the applicable law, the School will not be liable for any damages, including, but not limited to, incidental, punitive, special or other related damages, arising out or in connection with user’s use of ONE LSGH NEXUS, any content made available through ONE LSGH NEXUS, whether provided by us or by third parties, or any transactions concluded outside ONE LSGH NEXUS or as a result of ONE LSGH NEXUS. The user agrees not to hold the School liable in respect of any losses arising out of any event or events beyond our reasonable control.
12.2. The School will not be liable to the User for any direct, indirect or consequential losses, which may be incurred by the user in relation to ONE LSGH NEXUS, such as:
18.104.22.168. Any health issues, cases of injuries and death experienced as a result of the use of ONE LSGH NEXUS;
22.214.171.124. Direct and indirect loss of profits;
126.96.36.199. Loss of goodwill or business reputation;
188.8.131.52. Loss of opportunities; and
184.108.40.206. Loss of data suffered by the User.
12.3. The School will not be liable for any loss or damage, which may be incurred by the user as a result of:
220.127.116.11. Any changes which the School may make to ONE LSGH NEXUS, or for any permanent or temporary cessation in the provision of ONE LSGH NEXUS or any
18.104.22.168. The deletion of, corruption of, or failure to store the User-Generated Content and other data maintained or transmitted by or through ONE LSGH NEXUS
22.214.171.124. User’s failure to provide the School with accurate personal data;
126.96.36.199. Communication, business or personal relationships between the users and the outside parties or associates (e.g. LSPA, LSGHAA); or business relationships
with our users and third parties as they may ask to use the channels to conduct
business such as alumni homecoming, fundraisers, etc.
188.8.131.52. Any reliance placed by the user on the completeness, accuracy or existence of any content, information, recommendations featured on ONE LSGH NEXUS, or as a
result of any relationship or transaction between the users, and other third parties
whose content is featured on ONE LSGH NEXUS.
12.4. This Section shall apply whether or not the school has been advised of or should have been aware of the possibility of any such losses arising.
- SUPPORT AND OTHER CONCERNS
13.1. All requests for user or technical support should be addressed via email at email@example.com. The support team shall acknowledge your email within 24 hours during business days within official hours and shall provide a recommendation or resolution within 48 hours.
13.2. Users are required to send the following information:
184.108.40.206. Student Number, Name of Student
220.127.116.11. Nature of the problem
18.104.22.168. Approximate Timeline
13.3. The Support team shall only reply to inquiries using the registered email address or School/student email. All responses shall only be done through firstname.lastname@example.org.
- GOVERNING LAW AND DISPUTES
All governing laws and disputes shall be based on settled in the Philippines.